PLACING ORDER/ ACCEPTING / DECLINING/
The format of the letter placing order is similar to that of a formal letter. When you are placing an order for goods keep in mind:
To mention the quotation received from the suppliers and the reference number of the quotation, be exact about the description of the goods to be ordered, mention the quantity /number of each item that you are ordering, request for discount, mention the mode of payment, be clear about the date of delivery, present your order of goods in a tabular form.
Opening
• “This is with reference to the inquiry letter dated 12th May 2019, regarding the purchase of silk thread.”
• This is a follow up of our communication on 12th May and then on 21st May regarding a bulk purchase of …”
• With reference to…
• Your letter of May 12
• Our meeting on March 3,
• Our conversation last week…
• Further to our telephone conversation on, ….
• Following our discussion last week….
• Following our meeting last Thursday….
• I refer to your letter of May 17 in which you….
The Closing
• We have already made 50% of the payment at the SBI today at 12.20 PM.
• Hope to receive the order delivered on or before 22nd of this month.
• Kindly refer to the agreement on post delivery services such as clearance and stocking.
• Please find enclosed/attached:
• Receipt of the bank-payment
• Copy of your brochure’s table of content page, etc.
Sample Letter- Placing an Order:
Q. You are the Principal of R.K. Public School, Pitampura, New Delhi. You require various furniture items like chairs, desks, cupboards, almirahs etc. for your school. Write a letter to Kishore Furnitures, Vidhya Nagar, New Delhi placing the order for the furniture.
R.K. Public School
Pitampura
New Delhi
25 May, 2019
The Manager
Kishore Furnitures
Vidhya Nagar
New Delhi
Dear Sir
Sub: Order for furniture
I received your quotation for furniture vide no A248/41. We are happy with the quality of furniture as well as the price of the items.
I request you to send the following items to the address mentioned above
I will be grateful if the furniture is sent through local transport. Kindly pack all the items properly to avoid damage. The payment shall be done via cheque within ten days from the date of delivery of the goods. I hope you would give us a discount of 25 % as per the quotation received. Kindly deliver the items on or before 12 June, 2019.
Yours faithfully
S/d
Geeta Ahuja
Sample Letter of Acknowledgement (Accepting an order)
Q. As Vice –President (Sales and Marketing) of Super Plast Industries Pvt Ltd, write a letter to M/s. Chennaswamy Furnitures, Chennai acknowledging the order of plastic chairs and garden tables they have placed with your company.
Super Plast Industries Pvt. Ltd.
Industrial Area B
Noida (UP) Phone: 0120-226633xxxx
15 May 2019
Ref: Your Order No. Sup/fur/nx-209-12
M/s. Chennaswamy Furnitures
23 Annasalai
Chennai (Tamil Nadu)
Dear Sirs
Subject: Acknowledgement of Your Order for the Supply of Plastic Chairs & Tables.
Thank you very much for your order number Sup/fur/nx-209-12 dated 12th May 2018 for the supply of 400 plastic chairs (Windsor White, item code 369) and 125 garden tables (Persian Pearl, item code 444).Keeping in with our tradition of prompt service and value for our esteemed customers’ time and business, we are pleased to inform you that your order has been despatched through Maharashtra Freight Corp Ltd as per the grade no. and invoice enclosed herein.
Please, allow the transport company about a week’s time to deliver the goods at your Chennai Showroom and do please acknowledge as and when you receive it.We would appreciate it very much if you make the balance payment on receipt of goods through direct transfer to our bank account 03344-919xxxx89 (Bank of Maharashtra, Andheri East Branch) or through a demand draft payable at Noida.
Should you have any queries regarding your order, please do let me know.Looking forward to your continued patronage.
Best regards
Yours sincerely
Amit Kenkre
(Vice-President, Sales and Marketing)
Encl: (i) Grade No. 0739876 dated 12th May 2019 (Maharashtra Freight Corp Ltd. Mumbai)
(ii) Invoice number 311/ 12-4433 dated 20th May 2019.
Please click on below link to download CBSE Class 12 English Letter Writing Placing Order Worksheet Set A
