LETTER WRITING-LETTER OF ENQUIRY & REPLY
A letter of enquiry is written to enquire about services or products. The format is similar to any formal letter. But the language used should be appropriate to the enquiry.
Remember
• To identify yourself,
• Clearly state the purpose of writing,
• To be brief and to the point,
• Be positive and polite
While enquiring about a particular course the important points to be remembered are: eligibility criteria, admission procedures (admission tests/ entrance tests, if any), duration of the course, fee details (mode of payment, whether it can be paid in instalment), ask for a prospectus, any other relevant information.
SAMPLE
You are Hardeepak Singh, a brilliant student who has completed his class X from a small town in Himachal Pradesh, where not many educational facilities are available. Your friend has shown you an advertisement about a coaching centre for IIT-JEE. Write a letter to the Director of Surya Coaching Centre asking for more details.
A-4, Duffdunbar
Manali
25th May, 2019
The Director
Surya Coaching Classes
Sarabha Nagar, Chandigarh
Dear Sir
Sub: Enquiry about IIT-JEE Coaching classes
This is with reference to your advertisement in the ‘Indian Express’ for IIT-JEE coaching classes. I have appeared for my class X examination from the CBSE and am awaiting my result. I am keen on joining your institute for the coaching classes.
Kindly let me know about the procedure of applying for the screening test and also the date of the test.I would also like to know the duration of the coaching programme and frequency of classes per week. Information about the fees payable and the study materials is also welcome along with a copy of the prospectus.
I have heard that yours is a reputed institute and I would like to enroll as soon as possible. Your early response will enable me decide fast.
Yours faithfully
S/d
Hardeepak Singh.
REPLY-SAMPLE
As the Director of Surya Coaching Centre write a reply to the above letter.
The Director
Surya Coaching Centre
Sarabha Nagar,
Chandigarh
29 May, 2019
Hardeepak Singh
A -4, Duffdunbar
Manali
Dear Sir,
Sub: Reply to your enquiry about coaching classes
Thank you for your letter dated 25th May, 2019 making enquiries about our classes. While appreciating your interest in the coaching classes, the required information is as under.
The application is available online on our website
www.suryaclasses.com. You may download the same, fill it up duly and send the same by post along with copies of your mark sheets and two passport size photographs. The date of the entrance is tentatively 20th of May 2018. The duration of the coaching programme is six weeks with three classes per week. The fees payable is Rs.5500 and can be paid in two equal instalments.
I have sent a copy of our prospectus along with this letter. Wishing you good luck and a bright future.
Yours faithfully
Sd/-
Asheesh Singh
Q. Write a letter to the Tours Manager, Ashoka Tours and Travels, Bangalore, seeking information regarding the tour packages offered by the company. You are Mr. Ajay Mittal from Chandigargh,Punjab, who is planning to visit all the holy places of South India with your aged mother and father for a month’s time this September.
1/1, Mittal’s Villa
Rani Bagh
Chandigarh
Punjab – 555555
12 May 2019
Tours Manager
Ashoka Tours and Travels
Kalasipalayam North
Bangalore
Karnataka – 777777
Sir/Madam,
Subject – Seeking information about your tour packages
I am greatly pleased to be told about your tour agency by a friend of mine who recently availed your service for a trip to Ootty and Kodaikanal. I am planning to take my aged parents on to a visit to all the holy places for a week’s time. We also wish to visit some historical monuments.
Kindly tell me the details regarding the places you cover in your pilgrim packages. What is your mode of transport? We prefer hygienic buses or cars with air conditioners. We wish to be provided with strictly vegetarian food. Besides, inform us the details of your charges for stay, food and travel, all separately.
Looking forward to an earliest reply,
Yours truly
s/d
Mr. Ajay Mittal
DHEEREN SHAH
Practice Question:
1. Write a letter to the Managing Director, New Woodlands Hotel, Chennai, to find out the rates for conducting the Class XII farewell party on their lawns, enquiring about the catering costs per head, service charges and other details. You are Neil / Neelam, Coordinator of Public Relations of CMI Public School.
2. Write a reply to the above letter.
3. You are Druv Gupta, 12/B, Ashok Vihar, Delhi. Write a letter of inquiry to Extra Marks Coaching, 1, Mount Road, Pitampura, inquiring about the courses offered by the institute, timing, fee, teachers, etc.
Please click on below link to download CBSE Class 12 English Letter of Enquiry Worksheet
