LETTER WRITING-LETTER OF ENQUIRY & REPLY
A letter of enquiry is written to enquire about services or products. The format is similar to any formal letter. But the language used should be appropriate to the enquiry.
Remember
• To identify yourself, Clearly state the purpose of writing, To be brief and to the point, Be positive and polite.
While enquiring about a particular course the important points to be remembered are:
1. Eligibility criteria, admission procedures (admission tests/ entrance tests, if any), duration of the course, fee details (mode of payment, whether it can be paid in instalment), ask for a prospectus, any other relevant information.
Letter of Enquiry (SAMPLE)
You are Hardeepak Singh, a brilliant student who has completed his class X from a small town in Himachal
Pradesh, where not many facilities are available. You friend has shown you an advertisement about a coaching
centre for IIT-JEE. Write a letter to the Director of Surya Coaching Centre asking for more details.
A-4, East Coast Road
Shanti Nagar
Manali
25th July, 2017
The Director
Surya Coaching Classes
Sarabha Nagar
Chandigarh
Dear Sir
Subject: Enquiry about IIT-JEE Coaching classes
This is with reference to your advertisement in the ‘Indian Express’ for IIT-JEE coaching classes. I have appeared for my class X examination from the CBSE and am awaiting my result. I am keen on joining your institute for the coaching classes.
Kindly let me know about the procedure of applying for the screening test and also the date of the test. I would also like to know the duration of the coaching programme and frequency of classes per week. Information about the fees payable and the study materials is also welcome along with a copy of the prospectus. I have heard that yours is a reputed institute and I would like to enrol as soon as possible. Your early response will enable me to decide fast.
Yours faithfully
S/d
Hardeepak Singh.
REPLY LETTER (SAMPLE)
As the Director of Surya Coaching Centre write a reply to the above letter.
The Director
Surya Coaching Centre
Sarabha Nagar,
Chandigarh
5th August, 2017
A-4, East Coast Road
Shanti Nagar
Manali
Dear Sir,
Subject: Reply to your enquiry about coaching classes
Thank you for your letter dated 25th July, 2017 making enquiries about our classes. While appreciating your interest in the coaching classes, the required information is as under.
The application is available online on our website
www.suryaclasses.com. You may download the same, fill it up duly and send the same by post along with copies of your mark sheets and two passport size photographs. The date of the entrance is tentatively 30th of August, 2017. The duration of the coaching programme is six weeks with three classes per week. The fees payable is Rs.7000 and can be paid in two equal instalments. Please find enclosed a copy of our prospectus along with this letter. Wishing you good luck and a bright future.
Yours faithfully
Sd/-
DHEEREN SHAH
Practice Question:
1. Write a letter to the Managing Director, New Woodlands Hotel, Chennai, to find out the rates for conducting the Class XII farewell party on their lawns, enquiring about the catering costs per head, service charges and other details. You are Neil / Neelam, Coordinator of Public Relations of CMI Public School.
2. Write a reply to the above letter.
N. B. The following are two real-life samples for your close observation. Pay attention to the details and explanations given on the right margins of the samples.
Please click on below link to download CBSE Class 12 English Letter Writing Letter of Enquiry Worksheet
