CBSE Class 12 English Formal Invitations and Replies Assignment

 FORMAL INVITATIONS (NOT PRINTED)

Question. You are the Director of Apex Orientations, a leading name in postal coaching for competitive examinations including IIT-JEE and CBSE-PMT. Write a letter to the principals of some prestigious schools inviting the names of two brilliant students from each institution to attend their Counselling Session free of cost.
Answer:
Apex Orientations
38-A, Old Rohtak Road
Karol Bagh
New Delhi-110005
Ph: 2538××××
25 March, 20××
The Principal
ABC School
New Delhi
Sir/Madam
Sub: Free Counselling Session
Apex Orientations is a leading name in postal coaching for competitive examinations. We regard your school as one of the prestigious institutions of Delhi. We will be honoured if you recommend any two of your brilliant students to attend our Career Counselling Session for IIT-JEE and CBSE-PMT to be held on 10 April 20××.
The participation will be free of cost.
Kindly send your recommendations by 7 April 20××.
Ritu Nanda
Director

Question. You are the Secretary of the Old Students’ Association, Mayo School, Ajmer. The 20th Alumni Meet will be held on Sunday, 28 September 20×× at 8.00 p.m. at Palace Hotel. Write invitation letters to all the old students of the school to attend the meet.
Answer:
Old Students’ Association
Mayo School
Ajmer
1 September 20××
Dear Alumna/Alumnus
Sub: 20th Alumni Meet
The 20th Alumni Meet of Mayo School, Ajmer will be held on Sunday, 28 September 20×× at 8:00 p.m. at The Palace Hotel, Ajmer. Old students, along with their spouses will be our guests of honour. Kindly assemble at 8.00 p.m. in the banquet hall for a get-together, dance and dinner party. Please confirm your seats by sending ` 500 to the undersigned.
Ayush K. Joshi
Secretary

Question. You are Sachin Bansal, the Head Boy of IML Public School, Gurugram. Your school is holding an Inter-School T-20 Cricket Championship from 2 October to 8 October 20××. Write a formal invitation to Sh. B.S. Bedi, the legendary cricketer, to inaugurate the championship on 2 October 20×× at 10 a.m. in your school ground.
Answer:
IML Public School
Gurugram
25 September 20××
Sh. B.S. Bedi
2/27 Jorbagh
New Delhi
Sir
Sub: Inauguration of Cricket Championship
The school is holding an Inter-School T-20 Cricket Championship from 2 October to 8 October 20××.All the schools of the area are likely to participate. Your presence will act as a catalyst and inspire us.You are requested to inaugurate the championship on 2 October 20×× at 10 a.m. in the school grounds.Kindly confirm your availability by 30 Sept.
Yours faithfully
Sachin Bansal
Head Boy

Question. You are Navin/Neha, the Secretary of the Youth Club of your locality. You are organising an Inter-School Group-Song Competition. Invite a prominent musician to act as one of the judges.
Answer:
Youth Club
Nainital
5 December 20××

Dear Mr Khanna
Kindly spare some time from your busy schedule and consent to act as one of the judges for an interschool group-song competition to be held on 24th December 20×× at 2.00 p.m. in the Community Centre,Dehradun Road.
Kindly confirm your acceptance by 10 December 20××.
Yours sincerely
Navin/Neha
Secretary

INFORMAL INVITATIONS

Main Characteristics:
Informal invitations follow the pattern of ordinary personal letters. These letters are written to relatives, friends and acquaintances.
(i) These letters are first/second person presentations.
(ii) Personal feelings and emotions find an expression.
(iii) The writer’s address is given in the usual place.
(iv) The salutation is usually ‘Dear’ followed by the ‘name’.
(v) The date of writing is given, but the year is generally omitted.
(vi) The style and tone are relaxed and informal.
(vii) Different tenses are used as the sense demands.
(viii) The complimentary closing is: ‘Yours sincerely’.

Question. Rohit has got success in CBSE-PMT. He wants to celebrate his admission to Shivaji Medical College,Nagpur by throwing a party to his friends. Write an informal invitation giving details of venue, time and date. Do not exceed 50 words.
Answer:
33/427 Priya Vihar
New Delhi
15 July 20××

Dear Varun
You will be glad to learn that I have secured 80th rank in the CBSE-PMT competition. I have got admission in a prestigious institution – Shivaji College, Nagpur. I want to share a few happy moments of my life in the company of my friends at a dinner in the Hotel Kanishka at 9.00 p.m. on 23 July 20××.
Please join the celebrations and merry-making.

Yours sincerely
Rohit

Question. You are Leena Sen. The wedding of your elder sister Reena Sen is going to be held on 1 May 20×× at Hotel Lake View, Udaipur. Write out an informal invitation to your friend Vinnie requesting her to attend the function.
Answer:
4357, Vasant Kunj
Raj Nagar
1 May 20××

Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held on 15 May 20×× at Hotel Lake View, Udaipur. The whole family will move there in the morning. I invite you to join us at lunch in the hotel on the 15th. The wedding ceremony will take place at 8:00 p.m. in the evening.
I do hope you will join us on the auspicious occasion.

Yours sincerely
Leena

Question. You are Ankit Verma. Your friend from Malaysia is staying in the hostel. Invite him to join Diwali celebrations with you at your residence.
Answer:
315/2 Raja Gardens
New Delhi
25 October 20××

Dear Surunayak
You know that Diwali, the festival of lights, is approaching. It gives me great pleasure to invite you to Diwali celebrations at my residence. We shall have great fun.
Do join us for the ‘Puja’ and Diwali celebrations.

Yours sincerely
Ankit Verma

Question. Write a letter to your friend inviting him on the housewarming ceremony of your newly constructed house.
Answer:
27, Urban Estate
Sector 15
Karnal
25 July 20××

Dear Vineet
I invite you at the housewarming ceremony of our newly constructed house in Urban Estate. The ‘hawan’ ceremony is at 10:00 a.m. It will be followed by lunch at 1.00 p.m.
Kindly join us on this auspicious day. I’ll introduce you to my parents and close relatives.

Yours sincerely
Arun Gulati

Question. Your parents have completed 25 years of their marriage. Invite your aunt, living in Hyderabad, to join you in the Silver Jubilee celebration of their marriage at your residence.
Answer:
245 Rose Gardens
Mangalore
25 March 20××

Dear Aunt
My parents Sh. R.S. Swaminathan and Smt. Parvathi Devi will be completing 25 years of their happy, prosperous and eventful married life next month. We are going to celebrate the Silver Jubilee of their married life on 5 May 20××. It will be a simple ceremony. Only family members and close friends are invited.
Do join us on this auspicious day.

Yours sincerely
S.R. Parthasarthy

Question. You are Roshan Khera, a resident of Haryana. Invite your friend Hrishit Arora who lives in old Delhi to spend a part of his summer vacation with you at your farmhouse near Pinjore.
Answer:
Shivalik Farms
Raj Pura Village
Near Pinjore
25 April 20××

Dear Hrishit
I will be returning to my farmhouse after the examination. I invite you to spend at least a fortnight with me at my farmhouse. It is a pollution free place with lots of trees and greenery all around. The sylvan surroundings will have a refreshing effect on your heart and mind. We shall also visit Pinjore gardens and Kalka hills.
Looking forward to your arrival.

Yours sincerely
Roshan Khera

Question. You are Manoj. You are going on a picnic with a group of your classmates to Karna Lake, near Karnal.
Write an informal invitation to your friend Mohit to join you on that day.
Answer:
2436 Urban Estate
Sector-15
Karnal
25 Aug 20××
Dear Mohit
You will be pleased to learn that we have devised a way to beat the heat. I, along with five of my classmates, have decided to go on a picnic to Karna Lake this Sunday, i.e., 30 August 20××. We’ll assemble at my house at 8:00 a.m.
Do join us and have fun.

Yours sincerely
Manoj

 

RESPONDING TO INVITATIONS

(I) FORMAL REPLIES

Question. Draft a formal reply accepting an invitation to be present on the occasion of the wedding of Ankush S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of A-30, Kamala Nagar, Agra.
Answer: Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for inviting them on the occasion of the wedding of their son Ankush at 24, Green Park Road, Kanpur on 15 May 20×× and assure them that they will be present on the occasion to wish the newly weds a very happy married life. Mr and Mrs Gaur will reach Kanpur by the Agra Mail which leaves Agra at 8.00 a.m.
Vikram Gaur
5 May 20××

Question. Write a formal reply expressing your inability to attend the birthday celebrations of your friend, Suresh Pradhan’s son of 1235, Vivekananda Marg, Belur. You are Somesh Basu.
Answer: Mr and Mrs Somesh Basu wish to thank Mr & Mrs Suresh Pradhan for extending an invitation to the birthday celebrations of their son Akshay at their residence 1235, Vivekananda Marg, Belur on 20 March 20×× and wish the young boy many happy returns of the day but regret their inability to be present personally on account of some previous engagements.
Somesh Basu
16 March 20××

Question. You are Dr Avinash Bhalla. You have received an invitation from the Director, Health Services, Haryana who has invited leading medical practitioners of the state to attend a workshop on ‘child care’ on 20 May 20×× at 10:00 a.m. in Civil Hospital, Ambala. Respond to the invitation.
Answer: Dr Avinash Bhalla has a great pleasure in receiving the invitation from the Director, Health Services,Haryana to attend a workshop on ‘Child Care’ on 20 May 20×× at 10:00 a.m. in Civil Hospital, Ambala.
He confirms his presence with thanks.
Avinash Bhalla
16 March, 20××

Question. Draft a formal reply expressing your inability to attend the inauguration of the showroom ‘Regalia’ on Sunday, 20 July 20××, at 11 a.m. at B-12, Rohini. You are Navin Jain of C-5, G.K.-I,New Delhi and your friend is G.L. Bansal of 23, Sunder Nagar, New Delhi.
Answer:
C-5, GK-I,
New Delhi
15 July 20××
Mrs & Mr Navin Jain thank Mrs & Mr G.L. Bansal for the invitation to the inauguration of their showroom ‘Regalia’ on Sunday, 20 July 20××, at 11 a.m. at B-12, Rohini, Delhi. However, they express their inability to be present on the occasion due to a prior commitment.
Jains

Question. You are Akshay/Aakriti. You have been invited to participate in a seminar on ‘Fundamental Rights of Children’, organised by the Lions Club of your district. Respond to the invitation by writing a letter to the Secretary of the club.
Answer:
25, Aram Bagh Road
Meerut
5 May 20××
The Secretary
Lions Club, Meerut
Sub: Acceptance of Invitation
Sir
Thank you for your invitation to a seminar on ‘Fundamental Rights of Children’, and your concern for the under-privileged children. I would like to utilise this opportunity to share my experiences with other like-minded enthusiasts and experts.
I hereby confirm my participation in the seminar.
Yours sincerely
Aakriti
Or
Sub: Inability to accept the invitation
Sir
Thank you very much for inviting me to participate in a seminar on ‘Fundamental Rights of Children’.I feel honoured and obliged. However, I shall not be able to accept your invitation due to some previous commitments which keep me confined to my place on that day.
Thanking you once again for your kind invitation.
Yours sincerely
Akshay

Question. Mr Arun Verma’s father died on 25 October 20××. His friends and relatives wrote to him condoling the death of his father. Draft a formal reply on behalf of Mr Verma, his address being 75, Ring Road, Alwar (Rajasthan).
Answer:
Mr Arun Verma of 75, Ring Road, Alwar (Rajasthan) feels deeply indebted to all his friends, relatives and well-wishers who have been good enough to share his sorrow in his hour of bereavement. Their sympathy, love and kindness have given him the strength to bear the irreparable loss caused by the sad and sudden demise of his father.
Arun Verma
10 November 20××

Question. You are Prof. N. Dutta, a famous historian from Kurukshetra University. You have the honour of being invited as the chief guest at a public function. However, due to sudden illness you are unable to attend the same. Draft a suitable reply in about 50 words.
Answer:
Prof. N. Dutta expresses his thanks to the Secretary and members of the Citizens’ Forum for their kind invitation to act as the chief guest at their public function to celebrate Martyr’s Day. He regrets to his inability to attend the function due to his sudden illness this morning which has confined him to bed.The inconvenience and embarrassment is regretted.
N. Dutta
2 November 20××

Question. Draft a reply accepting an invitation to be present on the birthday celebrations of your friend’s son. You are Devesh Sarin and your friend is Alok Gautam of 42, Ashok Vihar, Delhi.
Answer:
Devesh Sarin wishes to thank Mrs & Mr Alok Gautam for inviting him to the birthday celebrations of his son Chirayu at their residence 42, Ashok Vihar, Delhi on 25 September 20×× at 5 p.m. and assures them that he will be present on the occasion to wish the young boy many happy returns of the day.
Devesh Sarin
20 September 20××

Question. You are Abhay Minocha, the captain of your school cricket team. You have received an invitation from the St. Thomas Public School, Lucknow to play a friendly exhibition match at their playground. Respond to this invitation.
Answer:
The undersigned thanks the captain of the Cricket Eleven of St. Thomas Public School, Lucknow for his invitation to play a friendly exhibition match on their playground on 24 October 20××. He cordially accepts the invitation and hopes to reach Lucknow with his team on 23 October 20×× by evening.
Abhay Minocha
Captain, ABC School Team, Kanpur

Question. You are Rahul/Neha. You have been invited by the Youth Club of your locality to act as one of the judges for an Inter-School Group-Song Competition organised by the club. But unfortunately you cannot accept this invitation due to a previous engagement. Write to the secretary of the club regretting your inability to accept the invitation.
Answer: Neha thanks the secretary of the Youth Club for inviting her to act as one of the judges for an interschool group-song competition on 4 May 20×× but regrets her inability to accept the invitation owing to some prior engagements.
The inconvenience is regretted.
Neha
2 May 20××

 

 INFORMAL REPLIES

Question. Your friend, P.V. Satish, has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper of pre-board examination on the day of the wedding. Thus you cannot attend the event. Write in about 50 words a reply to the invitation expressing your regret. You are Puneet/ Priyanka Vij, M-114, Fort Road, Chennai.
Answer:
M-114
Fort Road, Chennai
15 November 20××
A-23,Vasant Vihar
New Delhi

Dear Satish
Thank you for the invitation to Jaya’s wedding on 3 December 20×× I send my heartiest congratulations to her and your family. Unfortunately, I have my Pre-board paper of Physics scheduled for this day, and so won’t be able to attend this marriage ceremony. Once again accept my heartiest congratulations.

Yours sincerely
Puneet

Question. You are Aakash/Varsha. You have been invited to attend the wedding of your friend’s sister during summer vacation. Respond to the invitation, regretting your inability to attend it.
Answer:
205, Vasant Kunj
New Delhi
4 March 20××

Dear Neha
Thank you for your cordial invitation on the occasion of your sister’s wedding. I, however, regret my inability to be with you on this happy occasion as we shall be leaving for Shimla for summer holidays on 1 May 20××. Please excuse my absence.
Do convey my regards and best wishes to the couple.

Yours sincerely
Varsha

Question. You are Manoj/Mini. You have been invited to attend a birthday party of your closest friend. Respond to this invitation.
Answer:
217, MIG Flats
Surya Vihar, New Delhi
15 March 20××

Dear Shuchi
I have received your invitation for your birthday party on 4 August 20×× at 5:00 p.m. at Hotel Janpath.
I am extremely happy to know that all our old friends are likely to be there.
I would like to confirm my participation.
Looking forward to the momentous occasion.

With love
Manoj
Or
Dear Shuchi
I acknowledge with thanks your kind invitation to your birthday party on 4 August 20××. I regret to inform you that I will not be able to join you in the celebrations due to some very urgent and unavoidable prior engagements that may keep me tied down here on that day.
Please accept my heartiest felicitations and love.
Kindly accept a small gift that I am sending through courier.
Wishing you a very happy birthday.

Yours sincerely
Mini

Question. You are Arjun/Aparna. Your school has been invited to participate in an Inter-School On-The-Spot Painting Competition organised by the Lions Club of your district. As the General Secretary of the Painting Club of your school, respond to the invitation.
Answer:
D.N. Public School
Karnal
7 March 20××
The President
Lions Club
Karnal

Sir
This refers to your invitation to our school to participate in the Inter-School On-The-Spot Painting Competition. We thank you for inviting us and gladly confirm our participation in this interesting competition.

Yours sincerely
Aparna
General Secretary
Painting Club

Question. You have been invited to an evening bash at the Nirula’s by Vibhu, your close friend, to celebrate his selection in NDA. Respond to the invitation. You are Nitin of 56, Gautama Enclave, New Delhi-56.
Answer:
56, Gautama Enclave
New Delhi-110056
10 May 20××
Dear Vibhu
Thank you very much for your pleasant invitation. I’ll join the evening bash at Nirula’s on 16 May 20×× at 6:00 p.m.
With best wishes.

Yours sincerely
Nitin

Question. You are Monica Kapoor. Your friend Mridula has invited you to her engagement ceremony to be held at the Hallmark Resorts on 1 December 20×× at 6:00 p.m. Respond to the invitation.
Answer:
D-27 Vayu Vihar
New Delhi
25 November 20××

Dear Mridula
Thank you very much for the invitation to join your engagement ceremony celebrations at the Hallmark Resorts on 1 December 20×× at 6:00 p.m. I could never think of missing the golden opportunity to see the young man, our would be ‘jijaji’ and will be positively there.
But halt! The date surprises me. Are you serious or kidding me?
Let us see who plays the fool—one for a day and the other for a whole life.
With best wishes.

Yours sincerely
Monica Kapoor

Question. You are Abhinav/Aakriti. You have received a letter from your close friend, inviting you to attend the marriage of his sister. But, unfortunately, you cannot attend it due to your previous commitments.Write him a letter regretting your inability to attend the marriage ceremony.
Answer:
247/C, Mayank Apartments
New Delhi-110059
12 January 20××

Dear Rohit
I feel honoured for being invited to attend the marriage of your elder sister, Kunika. Please accept my thanks and congratulations. Unfortunately, due to some unavoidable previous commitments, I shall not be able to attend the ceremony. Kindly do not take it otherwise.
Please do accept a small wedding gift that I am sending for Kunika ‘Didi’ through courier on this auspicious occasion.

Yours sincerely
Abhinav

Question. You have received an invitation from your aunt at Manali to spend some days during your summer vacation with her. Respond to this invitation. You are Madhav/Manisha, of 27, Patel Nagar, New Delhi.
Answer:
27 Patel Nagar
New Delhi
25 April 20××
Dear Aunt
Thank you very much for inviting me to spend some part of my summer vacation with you at Manali.
I hope to reach Manali by the 15 May 20×× and stay there for a week.
With regards.

Yours affectionately
Madhav

 

 

Invitations are extended to relatives, friends, acquaintances and clients on a number of social occasions like marriages, births, engagements, deaths or other public functions.
Invitations are of two types. - 1) Formal Invitations 2) Informal Invitation
While formal invitations are sent for the above mentioned occasions, many people also send a handwritten informal invitation beforehand to make these occasions more personal, cordial and intimate as is appropriate to their relationship.

Replying to invitations is essential. It is an essential courtesy to the host who has extended an invitation and also helps the host know how many guests will arrive so that he she may make arrangements accordingly.
Like the invitations, replies to invitations also may be:-
• formal replies
• Informal replies

Formal Invitations:-

Formal invitations are sent in offical capacity for public functions except in the case of Marriage/Anniversaries.
• A simple yet elegant printed card is preferred.
• Invitations are written in the third person.

Example:- Mr. and Mrs .S Surendran request the pleasure of the company of Mr. and Mrs.
Rajkumar…………

• Note that the English etiquette requires the husband's name to be written first.
Example:- Mr and Mrs G Joseph

• Avoid use of abbreviations for the names of guests, days, dates. However, the abbreviations RSVP. (Respondez s'il vous plait) which means 'Please Reply' is put at the bottom.
• The subject matter is written in the centre setting. Details like address, dress code or any other instructions are written at the bottom to the left or the right as per choice or convenience.

Important Points
The invitation is laid out so that each of the following is in a separate line:
• the name(s) of the host (s) issuing the invitation
• the standard expression 'request the pleasure of the company of ………….'
• the reason for the invitation.
• the time and date of the event.
• the venue of event
• In case a VIP is to be invited (at an official function), his/her name appears prominently
• In case of Printed cards, the name of the invitee may not figure in the invitation.
• The date of issuing the invitation is not mentioned.
• No punctuation is required at the end of a line.
• The simple present tense is used.

Mr & Mrs V. K. Sinha
cordially invite you with family on the occasion of the marriage
of their son
RAVINDER
With
NALINI
(Daughter of Mr & Mrs K. R. Nagpal, Shivaji Park, Agra)

On Saturday, 17 June 20_ _ between 10.45 and 11.30 a.m. at the bride’s residence, and to take
part in a reception on the same day between 4 and 7 p.m. at their residence, SU86, Pitam Pura,
Delhi.
R.S.V.P.

Formal Reply of Acceptance

Mr and Mrs S. K. Dabral thank Mr and Mrs V. K. Sinha for their kind invitation to their son’s wedding on 17th June and the reception the same day at their residence. They have great pleasure in accepting the invitation.
Railway Road, Panipat.
17 May 20_ _

Formal Reply of Regret

Dr and Mrs M. S. Chauhan thank Mr and Mrs V. K. Sinha for their kind invitation to their son’s wedding on 17th June, but regret that they will be unable to attend as their daughter is leaving for England the same day. They wish the bride and the bridegroom a long and prosperous married life.
Pratap Road, Ghaziabad.
26 May 20_ _

Informal Invitation

My dear Mrs John
Will you give me the pleasure of your company at dinner on Monday the 18th, at 8 o’clock ?
Yours very sincerely
Mrs Lilly
The Cedars
12th July

Informal Note of Acceptance

My dear Mrs Lilly
I shall be pleased to be with you at dinner on Monday, the 18th. Thanking you for your kind invitation.
Yours very sincerely
Mrs John
24 Norman Avenue
13th July

Informal Note of Refusal

My dear Mrs Lilly
I am very sorry that a previous engagement will prevent me from joining you at dinner on Monday.
With sincere thanks for your kind invitation.
Sincerely yours
Mrs John
24 Norman Avenue
13th July

Question. Your friend, P.V. Sathish, has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper of pre-board examination on the day of the wedding. Thus you cannot attend the event. Write a formal reply to the invitation, expressing your regret. You are Puneet / Puneeta Vij, M-114, Fort Road, Chennai.
Answer: M-114 Fort Road
Chennai
30 June 20_ _
P.V. Sathish
I thank you for your invitation to attend the wedding of your sister on the 15th of the next month.
What a pleasure it would have been to attend the wedding ! But I regret to inform you that I won’t be able to come since I have an important paper of pre-board examination on the day of the wedding. However, my heart and good wishes will be with all of you on that day.
Lovingly yours
Puneeta Vij

Question. You are Manoj / Mini. You have been invited to attend the birthday party of your closest friend.
Answer: Respond to this invitation.
68 Ashok Vihar
Chennai
18 September 20_ _
Dear Rishabh
It gives me great pleasure to learn that you are holding your 17th birthday party on the 26th of this month. I thank you for your invitation and I shall certainly make it a point
to attend. It will be such a nice occasion to meet all of you.
Thanking you once again.
Yours truly
Manoj

Question. You are Rahul / Neha. You have been invited by the Youth Club of your locality to act as one of the judges for an inter-school group song competition organised by the club. But unfortunately, you cannot accept this invitation due to a previous engagement. Write to the Secretary of the club, regretting your inability to accept the invitation.
Answer: 20 Chhawani Mohalla
Amritsar
28 October 20_ _
The Secretary
Youth Club
Chhawani Mohalla
Dear Sir
I thank you for your invitation to act as one of the judges for the inter-school group song competition that is going to be organised by your Youth Club on the 15th of the next month.
It would have been a matter of pride and pleasure for me to accept your invitation. But I regret to inform you of my inability to do so due to a previous engagement that can’t be ignored.
Expressing my regrets once again.
Yours truly
Rahul

Question. You are Dr. Amit Gupta, an eminent educationist. You have been invited to preside over an Inter- Zone Declamation Competition by Nalini, the President of English Literary Club of Government Model Sr. Sec. School, Sector-20, Chandigarh. Write a reply, accepting the invitation.
Answer: 41 Harshila Vihar Sector 57
Mohali
30 November 20_ _
The President
English Literary Club
Govt. Model Sr. Sec. School
Sector 20
Chandigarh
Dear Nalini
I thank you for your invitation to preside over the Inter-zone Declamation Competition being organised by the English Literary Club of your school on the 10th of the next month. I accept this invitation quite heartily and thankfully. It will be my endeavour to reach there in time.
Yours sincerely
Dr. Amit Gupta

Question. You are Mohan / Molly. You have been invited by the Lions Club to act as one of the judges for a fancy-dress competition for children. But due to a previous engagement, you cannot accept this invitation.
Answer: Write a formal reply to the President of the club, regretting your inability to accept the invitation.
Mr Mohan regrets that a previous engagement prevents him from accepting the kind invitation of the Lions Club to act as one of the judges for a fancy-dress competition on Friday, the 20th of July.
67 Nanda Resorts
Rajendra Colony
Ghaziabad
13 July 20_ _

Question. You are Sajjanraj, s/o Sh. Dharamraj of Greater Kailash, New Delhi. Your father wants you to draft a formal invitation to be sent on the occasion of your sister, Anitaraj’s marriage. Prepare the invitation.

Mr & Mrs Dharamraj
cordially invite you with your family on the occasion of the marriage of their daughter
ANITARAJ
With
SUMIT
(Son of Mr R.K. Mehra, Dream Lane, Lucknow)

Answer: on Saturday, 16 April 20_ _, between 10.45 and 11.30 a.m. at their residence, 37, Greater
Kailash, New Delhi.
R.S.V.P.

Question. As the Secretary of the Literary Club of St Anne’s School, Ahmedabad, draft a formal invitation for the inauguration of the club in your school.

ST. ANNE’S SCHOOL, AHMEDABAD
LITERARY CLUB

Answer: The staff and students of St Anne’s School cordially invite you to the inaugural ceremony of the Literary Club of this school. The inauguration will take place in the school hall
at 11.45 a.m. on 14 September, 20_ _ . The City Mayor, Dr Vipul Kapoor, has kindly consented to grace the occasion.
Manoj Malhotra
(Secretary)

Question. Sunrise Global School, Agra, is going to organize a one-act play competition in the school auditorium.
You have decided to invite noted stage artiste, Ms Nalini, to grace the occasion. Draft a formal invitation for her. You are Karuna /Karan, Cultural Secretary.

FORMAL INVITATION

Answer: Sunrise Global School, Agra, is going to organize a one-act play competition in the school auditorium on the 17th and 18th of March 20_ _. Karuna Goswami, Cultural Secretary of the school, requests the pleasure of noted artiste, Ms. Nalini’s consent to grace the occasion.
The inaugural ceremony will be held at 5.30 in the evening on the 17th.
Sunrise Global School
Agra
10 March 20_ _

Question. On 30th November, your school is going to hold its annual sports day. You want Mr. Dhanraj Pillai, a noted hockey player, to give away the prizes to the budding sportspersons of the school.
Write a formal invitation requesting him to grace the occasion. You are Karuna / Karan. Sports Secretary, Sunrise Global School, Agra.

FORMAL INVITATION

Answer: Sunrise Global School, Agra, is going to hold its annual sports day on the 30th of November, 20_ _ . Karuna Goswami, Sports Secretary of the school, requests the pleasure of the noted hockey player, Mr. Dhanraj Pillai’s consent to give away prizes to the budding sportspersons of the school. The prize-giving ceremony will be held at 5.30 in the evening on the conclusion of the various competitions.
Sports Secretary
Sunrise Global School
Agra
10 March 20_ _

 

Question- Your school, Bal Peeth Residential School, Bellary is planning to organize the Annual Sports Day in the school premises. Draft an invitation in not more than 50 words giving all the essential details.

• Invitations are extended to relatives, friends, acquaintances and clients on a number of social occasions like marriages, births, engagements, deaths, or other public functions. Invitations are of two types:

FORMAL invitations and INFORMAL invitations

They can be printed on cards or can be drafted in the form of letters.

FORMAL INVITATIONS

Formal invitations are sent to relatives, friends, acquaintances on special occasions. A simple and elegant card is printed for formal occasions. In such cases, invitations are written in third person. (Ex. Mrs and Mr S. Sundaresan request the pleasure of the company with …). Avoid use of abbreviations for the names of guests, days and dates. The subject matter is written in the centre setting.

Important points to be noted while designing an invitation in the card format.

¶ Name of the host
¶ Formal phrase of invitation , for example :‐
o Request the pleasure of your benign presence/company.
o Seek your auspicious presence.
o Solicit your gracious presence on the auspicious occasion.

¶ The date, time and venue of the event.
¶ The occasion/reason of the invitation.
¶These are written in the third person. In case a VIP is invited as the chief guest the name of the VIP must appear prominently.
¶ Name of the invitee is not to be included. The addressee’s address is to be written only on the envelope.
¶ Simple Present Tense is to be used.
¶ The date of writing is not to be given.
¶ There is no signature of the host.
¶ The abbreviation RSVP (French : repondez s’il vous plait ) i.e. ‘please reply’ is written below on the left with name(s), address and phone number of the host(s)
¶ Put the invitation in a box.
¶ The font size needs to be varied to show the differences in the lines of the invitation.
¶ Word limit - 50

Replying to an invitation is essential for two reasons

¶ to appreciate the host’s kindness in inviting you to the occasion
¶ to let the host know whether you are attending the function or not in order to enable him/her to make arrangements accordingly.
The layout of a formal reply to an invitation is much the same as the invitation itself.
1. The lines may be written in ordinary prose but the language used is formal.

2. The reply is written in the third person and there is no address or date.
3. You may accept or decline the invitation.

SAMPLE-FORMAL INVITATION(CARD)
Your father, Mr. Raj Kumar Gupta , residing at K‐18 ,13th Cross Malleswaram, Bangalore wants to celebrate the success of your brother Rohith’s clearing the IIT‐JEE Entrance Examination and securing admission in IIT Powai ,Mumbai. He wants you to draft a formal invitation for him on his behalf. Draft the invitation for him in not more than 50 words.

Mrs. And Mr. Raj Kumar Gupta
Seek your GRACIOUS presence at the
Grand Celebration Party
of their son Rohit’s success in the
IIT‐JEE ENTRANCE EXAMINATION
at
8.00 p.m.
On
15th August , 2016
at
UTSAV BANQUET HALL
84‐Dr. Raj Kumar Road, Rajaji Nagar
Bangalore‐55

Compliments from Friends and Relatives
RSVP
k‐18, 13 th Cross ,Malleswaram
2712001/9732966964

SAMPLE 2

Design a formal invitation for your ‘School Annual Sports Day’ to be held in July. Give necessary information. Also accept and refuse the invitation.

Acceptance of Formal Invitation
Mrs. & Mr. Dinesh Ojha happily accept the Annual Sports Day invitation of St. Andrew High School on July 15, 2016 at 10:00 am and look forward to attending it.

Refusal to Formal Invitation
Mrs. & Mr. Kumar regret to inform that they would not be able to attend the Annual Sports Day of St. Andrew High School on 15 July 2016 due to prior engagements. However, they express their thanks for the kind invitation and wish the function a grand success.

FORMAL INVITATION‐LETTER FORMAT
An invitation written formally in the letter format has the following characteristics:
• Meant for an individual (a formal letter of invitation)
• Include the name of the invitee
• These are to be written on run‐on lines. The sentence is not broken into different words/phrases.
• Other details are similar to the mass‐scale invitations.

SAMPLE-FORMAL INVITATION-LETTER FORMAT
Kamala Nehru School
Cantonment
Bangalore
17th August, 2016
Mr. K.J. Singh
District Commissioner of Police
Police Lines
Bangalore
Sub: Invitation‐‐‐Annual Day Function
Sir,
It gives us immense pleasure to inform you that we are celebrating our school’s Annual Day function on 29 August, 2016 at 5.30 p.m. in the Activity Hall of the school. We shall consider it a great honour if you could grace the occasion and preside over the function as the Chief Guest and give away the prizes.
Yours faithfully
Sd/‐
Principal

Replies are sent either accepting or declining the invitation in a letter format to the person who has invited the guest. While declining the invitation please state the reason.

INFORMAL INVITATION AND REPLIES
The following points are to be remembered while writing informal invitations.
• Written in a letter form, in informal format. Such letters are very persuasive in nature.
• Written in the first person.
• Salutation is ‘dear + name’.
• Complimentary close ‘yours sincerely’.
• Date of writing the invitation is given.
• The sender’s address appears on the left hand side.
• Various tenses used to suit the sense.

REPLIES
• Like an ordinary letter
• Do not use any formal expressions but use informal words and expressions
• Use the first person (I, We)
• State the reason if you are expressing your inability to attend

SAMPLE
You are Mercy, a middle-aged housewife whose son has just cracked a tough engineering examination. You are extremely happy and have decided to organise a puja at your residence wherein you plan to invite all your friends. Write an invitation letter and two replies in response to it. One should show acceptance and the other refusal.
Seva Kuteer
Banjara Hills
Hyderabad
August 17, 2016
Dear Mini
You will be glad to know that my son has secured the 49th rank in the All India Engineering Entrance Examination.
He has really done us proud and I plan to celebrate this occasion by organising a puja on Sunday which will be followed by dinner. I request you to come over along with your whole family.
Yours sincerely
Mercy

Acceptance of Informal Invitation

A/7, Harding Road
Hyderabad
August 17, 2016
Dear Mercy
I was delighted on reading about your son's achievement. It is indeed a remarkable feat. My family and I will surely attend the puja at your house on Sunday.
Yours sincerely
Mini

Refusal of Informal Invitation
Yamuna Apartment
Adarsh Nagar
Hyderabad
August17, 2016
Dear Mercy
I offer my heartiest congratulations to you on your son's success. We would have loved to attend the puja at your house but unfortunately we are leaving for Kodaikanal on Friday. We will return by the end of next week. I am extremely sorry but we will surely pay you a visit once we are back.
Yours sincerely
Jolly