CBSE Class 10 English Formal Letter Writing Assignment

Letter To Editor Class 10 English

Question. You noticed, while travelling in the Metro that in spite of the strict vigilance, people try to deface the Metro trains and stations. Write a letter to the editor of an evening newspaper suggesting DMRC, Delhi to start some awareness programmes at the school level in coordination with the Directorate of Education explaining how such programmes may help in bringing a positive change in people’s attitude. You are Sudheer/Sweety of 3-B, DDA Flats, Punjabi Bagh, Delhi. 
Answer.
3–B, DDA, Flats,
Punjabi Bagh,
Delhi
29 August, 20XX
The Editor
i-Next
Delhi

Subject : Awareness to keep Metro clean

Sir,
Through the columns of your esteemed newspaper, first of all I would like to thank the DMRC, Delhi for providing the citizens of Delhi with so much ease in commuting. I frequently use the Metro and find it very convenient. While travelling, I have noticed that though there is strict vigilance still people deface the Metro trains and stations. I feel that if the DMRC, Delhi collaborates with the Directorate of Education and runs awareness programmes in schools, we would be able to cover a wide spectrum of people and spread the message. This had been successful in the past like for the pollution-free Diwali campaign, as well. It would be a great service to the city if you address this issue in your daily.

Thank you.
Yours faithfully
Sweety

Question. You have been involved with an NGO, ‘VERDICT’ working in the field of education. In July 2012, your organisation admitted 150 students, who were engaged in other activities, in the Govt. and public schools under RTEA-2009. Write a letter in about 100-120 words to the editor of a newspaper relating your experience and suggesting what more could be done in the field of education. You are Ankit/Ankita living at ‘Nehru Vihar’, New Delhi.
Answer.
15, Nehru Vihar
Delhi
17 August, 20XX
The Editor
The Hindustan Times
Delhi

Subject : Importance of Education

Sir,
In today’s age everyone would agree that education is a must. I have been involved with an NGO called ‘Verdict’ for the past two years. Our core field of work is to spread awareness about the importance of education and to provide education. In July 2012, we got 150 students admitted in Government and public schools under the provisions of RTEA-2009.
My experience with the NGO has been an overwhelming one, yet an eye-opening one too. A lot still needs to be done if we want our country to develop and progress. One possible solution to this situation is to make it compulsory for ‘Each One to Teach One.’ Along with this, if the schools are compelled to turn to afternoon classes and provide education to the people of lower strata at subsidized fees, the problem would be solved to a great extent. I hope to seek the cooperation of every enlightened citizen in this regard.
 

Thank you.
Yours sincerely
Ankita

Question. You are Rahul/Rohini, a resident of J-Block, Rajouri Garden, New Delhi. The water pipe that supplies drinking water to your area is damaged and there has not been any water supply for two days now. Write a letter in about 100-120 words, to the editor of a local daily drawing the attention of the authorities towards the difficulties of the residents and asking for an immediate repair of the pipe. Demand the supply of drinking water through tankers. 
Answer.
223-J Block,
Rajouri Garden
New Delhi
5 September, 20XX
The Editor
The Times
New Delhi

Subject : Water Crisis in Rajouri Garden

Sir,
I would like to use the columns of your esteemed newspaper to draw an urgent attention of the concerned authorities towards the plight of the residents of Rajouri Garden, who have no water supply for the past two days. 

Some leakage in the water pipe is suspected but has not been traced or repaired so far. The written application to the concerned authorities was forwarded immediately to the effect, but the response has been painfully slow.It is needless to state the difficulties that arise in the absence of water supply which have disrupted the routine activities of the residents pushing them into a state of chaos.
I appeal on behalf of all the residents that the damage to the pipe should be repaired with utmost urgency and meanwhile, drinking water should be supplied through tankers.

Thank you
Yours truly
Rahul/Rohini

Question. The authorities have been claiming that the roads in your town have been relaid and repaired. But there is no visibility of such a work. Write a letter in 100-120 words to the editor of a local newspaper expressing your disappointment at the present situation and giving suggestions to resolve the problem. You are Shweta/ Sham of 24, Pushp Nagar. 
Answer. 
24, Pushp Nagar
New Delhi
March 5, 20××
The Editor
The Hindu
New Delhi

Subject : Dilapidated Conditions of Roads

Sir
Through the columns of your esteemed newspaper, I’ld like to draw the attention of the Public Works Department and the municipality towards the poor condition of the roads in our area. Though, the authorities have been claiming that the roads in the area have been relaid and repaired but I am sorry to state that there is no visibility of such a work.
Such dilapidated roads not only make commuting difficult but also put us to shame. There are huge pits in the roads and they are also broken for long stretches. Adding to the misery, huge garbage dumps can be seen lying here and there, giving an open invitation to both accidents and diseases.
The authorities should immediately pay attention towards the problem and roads should be repaired at the earliest under strict supervision so that the condition of the road does not pose any problem further. It is a matter of great concern which needs urgent attention.

Thanking you.
Yours sincerely
Sham

Question. Write a letter to the editor of ‘The Hindustan Times’, Kasturba Gandhi Marg, New Delhi advocating the need for people to obey traffic rules for safety, to be law-abiding citizens, to wear helmets and to put on seat belts when driving on road. 
Answer.
59, Anand Nagar
Delhi
17 September, 20XX
The Editor
The Hindustan Times
Kasturba Gandhi Marg
New Delhi
Subject : Need to follow traffic rules
Sir,
Everyday, the newspaper is full of cases which report accidents of high severity and intensity. When the cases are probed, normally what is found is that the accident could have been averted if the people involved had followed traffic rules.
The need of the hour is that people should be made aware of and encouraged to abide by traffic rules, like to wear helmets and put on seat belts. Another important thing is, that people should be encouraged to stay within the speed limits. Along with this, if the traffic police becomes vigilant and strict and installs speed sensing devices and cameras, a lot of lives could be saved. I seek support from your esteemed newspaper for this cause.

Thank you.
Yours faithfully
Ajeet

 

Question. You have been reading incidents of foreign tourists being duped and cheated of their money and valuables,incidents of inhospitable behavior and eve-teasing. As a concerned citizen, write a letter to the editor of a national daily expressing your views on the issue and also giving suggestions on how to make your city a safer tourist destination.
Answer.
77, Kamla Nagar
Agra
7 September, 20XX
The Editor
The Times of India
Agra

Subject : Inhospitable Behavior Towards Tourists

Sir,
Since last few weeks, I’ve been reading incidents of foreign tourists being duped and cheated of their money and valuables by anti-social elements. They are robbed of their valuables and eve-teased. These people misbehave with them and show inhospitable behavior towards them.
This is a bad sign as the citizens of the country are the true reflections of moral values followed by a nation. They leave a bad impact on the tourists which make them think once before they plan to visit our country. It is a blot to our country’s name and fame.
Such incidents must be stopped by the quick and early action of government authorities. They should try their level best to make our city a safe tourist place.

Thanking you
Yours sincerely
XYZ.

Question. You are Somya/Shekhar of 3B, Sector II, Rajendra Nagar, New Delhi. You have observed that the subways in New Delhi are seldom used by the pedestrians. You have decided to write a letter to the editor of ‘The India Daily Times’ highlighting the need of creating awareness about the importance of such ways and their proper maintenance. Based on the points given below write the letter in about 100 words.
Answer.
3B, Sector II
Rajendra Nagar
New Delhi
June 5, 20××
The Editor
The India Daily Times
New Delhi

Subject : Importance of Subways

Sir,
Through the columns of your esteemed daily, I’d like to express my concern over the use of subways in New Delhi. Actually, these infrastructures are meant to ease the traffic problem for pedestriAnswer. But instead of using subways, they are in the habit of jumping railings as a shortcut to reach the other side of the road. It may or may not be their fault. They might be unaware or compelled to do so. Many footpaths are occupied by vendors or there is stagnant water and accumulation of filth near or around these footpaths. In spite of bearing these causes of apathy, pedestrians don’t feel the importance of these subways, constructed for their convenience and incurring a great amount of government expenditure.
For the safety of these pedestrians, the government should spread awareness about the importance of these subways. They should be properly maintained. The faulty should be penalized.

Thank you.
Yours sincerely
Somya 

Question. When you think about your city, you feel proud of its historical monuments, museums, Parliament House,Rashtrapati Bhawan, Metro, Delhi Haat, shopping malls, and beautiful parks. Write a letter in 100-120 words to the editor of a national daily expressing your views on ‘Delhi—the City of My Dreams.’ You are Akshay/Akshita living at 121, Lake View Colony, Delhi.
Answer.
121, Lake View Colony,
Delhi
6 November, 20XX
The Editor
The Hindustan Times
New Delhi
Subject : Delhi—The City of My Dreams
Sir
Please allow me to draw the attention of the readers towards Delhi which is the city of my dreams rather I should write ‘Delhi – City of Our Dreams’. Delhi is like a legend. It has many monuments, representing various phases of its history. It is the capital of the country. 

The historical monuments, museums, the Parliament House, Rashtrapati Bhawan, Metro, Delhi Haat, the shopping malls and beautiful parks make us feel proud of our city. It even has embassies of almost every country of the world. People of all religions, caste and color live here without discrimination.
Emperor Shahjahan loved Delhi and has aptly written on Diwan-e-Khas at Red Fort, ‘‘If there be Paradise upon earth. It is here. It is here.’’ Living in Delhi may or may not be like living in the Paradise but indeed, it is a privilege to live in the capital of the largest democracy of the world.

Thanking you.
Yours sincerely
Akshay Kapoor 

Question.You are Saurabh Srivastava, a resident of Defence Colony Bagdogra, Siliguri.
Your colony is facing the severe problem of supply of inadequate and poor quality of tap water. You decide to express your views and make the authorities aware of the situation by writing a letter to the Editor of The Siliguri Times, Siliguri. Write your letter in about 150 words.
Answer:
LETTER TO THE EDITOR
Defence Colony
Bagdogra
15th April 2016
The Editor
The Siliguri Times
Siliguri
Dear Sir

Subject: Inadequate and bad quality of water supply.
Through the columns of your esteemed newspaper, I would like to draw the attention of the civic authorities to the bad quality and inadequate supply of tap water in our locality.
It is unfortunate that the local civic authorities do not take care to provide the citizens with even the basic amenities such as proper and adequate water supply. In our locality, water is supplied only for three hours in the morning. For the rest of the day the taps remain dry. Also, the quality of supplied water is poor. It is unhygienic and contaminated. There have been cases of water borne diseases like diarrhoea and dysentery. It is highly expected that these diseases may break out in form of epidemic
if the problem is not properly addressed.
It is expected that instead of ignoring the issue, the authorities concerned will take immediate steps to ensure supply of adequate and good quality of water in our locality so that we citizens are able to live a disease free and stress free life.
Yours faithfully,
Saurabh Srivastava

 

Letter of Enquiry Class 10 English

Question. You are interested to join a swimming club of repute in your town. Write a letter to the Secretary, College Square Swimming Club, Kolkata, enquiring about the details about membership and other terms and conditions of the club. You are Monalisa of 143, Palm Avenue, Kolkata.
Answer.
143, Palm Avenue
Kolkata
25th June, 20XX
The Secretary
College Square Swimming Club
Kolkata 700XXX

Subject Enquiry about membership

Sir/ Ma’am

I came across your advertisement in theDaily Times dated 24th June 20XX. I would like to know the details about the membership of your club. I have heard very good reports about the hygiene part of the pool and the swimming coaches who are extremely well–trained. All this has made me more determined to join your swimming club. I am studying in Class X and wish to pursue swimming under a good coach. Kindly send me the following details

- Availability of swimming coaches
- Monthly charges
- Duration of training
- Other terms and conditions
I would be grateful if you provideme the details as soon as possible so that I can get myself registered at your swimming club.

Yours faithfully
Monalisa

Question. As of the current IT scenario, you are interested to pursue a short–term BPO/KPO training course after your 12th exam. Write a letter to the Director, Virtue Training Center, Noida, enquiring about their short–term courses and all other necessary details. You are Rahul/Rajiv.
Answer.
54, Tagore Park
New Delhi
30th June, 20XX
The Director
Virtue Training Center
Noida, UP

Subject Enquiry about BPO/KPO training course

Sir/ Ma’am
I came across your advertisement in TheHindu dated 29 June 20XX. I would like to know in detail about the courses offered by your institute. I am of the opinion that these courses will help me in the selection of my future career course too.
A short–termcourse in BPO / KPO will be the threshold for the other business management courses. I am in Class 12th. I wish to pursue BPO/KPO training course after the exam.
Kindly send me all the necessary details, including fees, duration of training and its prospects, etc. at the above address.

Thanking you
Yours faithfully
Rahul

Question. You have lost your original certificates of Class X and XII. You want to get their duplicates issued but you do not know the procedure.Write a letter to the Chairman, CBSE, Preet Vihar enquiring about the fee to be deposited, mode of payment, time taken by the board for issuing duplicate certificates and any other formalities. You are Tarun/Taruna, 7/9, Kunj Apartments, Shimla.
Answer.
7/9, Kunj Apartments
Shimla
10th December, 20XX
The Chairman
CBSE, Preet Vihar
New Delhi

Subject Procedure to get Duplicate Certificates

Sir
This is to inform you that I, Tarun/Taruna, passed Class X (Roll no. 90XXXXX) in the year 2016 and Class XII (Roll no. 105XXXX) in the year 2018 from CBSE Board.
Unfortunately, I have lost my original certificates of Class X and Class XII as the bag containing those certificates has been stolen. Now, I urgently need the duplicates of those certificates.
Therefore, please let me know the following details
- Procedures to get the duplicate certificates
- The amount of fee to be deposited
- Mode of payment
- Time taken by the board to issue the certificates
Also, if there is any other formality to be completed,please do let me know. I would be much obliged.

Thanking you
Yours sincerely
Tarun/Taruna

Question. Your are Sudhir/Sita, the Head Boy/Girl of ABC Public School, Jayanagar, Bengaluru. Your school has planned an overnight excursion of students and teachers to Mysuru and nearby areas. Write a letter to the Secretary, Ace Youth Hostel, Mysuru requesting him to send you a quotation for the costs of providing accommodation for 15 girls, 20 boys and two teachers for two days next month. Specify the dates when you want the accommodation and any other terms and conditions.
Answer.
ABC Public School
Jayanagar
Bengaluru
23rd October, 20XX
The Secretary
Ace Youth Hostel
Mysuru

Subject Cost of Accommodation for a Group of Students for Two Days

Sir
This is to inform you that our school has planned an overnight excursion of students and teachers to Mysuru and nearby areas on 10 and 11 November 20XX.
There would be 15 girls, 20 boys and two teachers in the group. They would need the overnight accommodation on the night of 10th November in Mysuru.
The group will reach at 11 am on 10th and will depart by 5 pmon 11th November. Therefore, two dormitories for students (one for girls and one for boys) and two single rooms for teachers would be required.
Kindly let us know that cost of accommodation at the earliest. Further, if you need any more information, you may contact the undersigned.

Yours sincerely
Sudhir/Sita
(Head Boy/Head Girl)
Contact No. 97546XXXXX

Question. You are the Head of Housekeeping Department in a three star hotel. Write a letter to the Manager, Herbal Bath Care, Ajmal Khan Road, Indore, making an enquiry about some towels, rugs and other bathroom products for the hotel.
Answer.
Golden Star Hotel
GT Road, Indore
20th May, 20XX
The Manager
Herbal Bath Care
Ajmal Khan Road, Indore

Subject Enquiry about some Bath Care Products

Sir
We are an established chain of hotels in Indore. We need bathroom rugs, mats, towels, napkins and shower caps for our hotel at GT Road. Please provide us a copy of your brochure along with the price list. Also, let us know if you would be willing to provide a special discount of 25% on the bulk order.
If the quality of your products, their prices and your terms suit us, we would like to place the order. I look forward to your quick response.

Yours sincerely
Mahendra Nagpal
(Head–Housekeeping)

Question.  Advertisement
Institute of Hospitality Management F-5, Junk
Road, New Delhi
A few seats available in Housekeeping course,contact immediately for further details.
You are Ramesh Kumar/Radhika Kumari, 12A, Fort Road, Agra. You read the above advertisement in a local daily. You want to pursue the course in housekeeping. Write a letter to the Director of the Institute enquiring about the duration of the course, fees and other details.
Answer.
12A, Fort Road
Agra
14th March, 20XX
The Director
Institute of Hospitality Management
F-5, Junk Road
New Delhi

Subject Enquiry about the Housekeeping Course

Sir
With reference to your advertisement in Agra Patrika dated 11 March 20XX, I would like to know the details of the Housekeeping Course offered by your reputed institute.
I ama Commerce graduate and wish tomake a career in the Hospitality industry.
So, kindly provide me the following information
- The course details
- Amount of fees to be paid
- Mode of payment
- Accommodation facilities
- Job prospects via you institution
- Any other information regarding the course
I would be grateful if you provideme the details as soon as possible so that I can take the decision of enrolling myself in the course.

Yours sincerely
Ramesh Kumar/Radhika Kumari

Question. You are Vipul/Apoorva, living at D-424, Island Avenue, Ernakulam. You have seen an advertisement about a diploma course in French language soon to be organized by Maxwell Institute of Languages, Fort Road, Kochi. Write a letter to the advertiser seeking all the relevant information like admission procedure, fee structure, duration of the course, timing of the class, transport facilities etc.
Answer.
D-424, Island Avenue,
Ernakulam
9th December, 20XX
The Director
Maxwell Institute of Languages
Fort Road
Kochi

Subject Enquiry about a diploma course in

French Language
Sir/Madam,
With reference to your advertisement in daily newspaper dated 7th December, 20XX, I would like to know the details of the diploma course in French language offered by your reputed institute.
I ama Commerce graduate and wish to learn a new language which can help me in my career. So, kindly provide me the following information :
Admission procedure
Fee structure
Duration of the course
Timing of the class
Transport facilities
Any other relevant information regarding the course I would be grateful if you provideme the details as soon as possible so that I can take the decision of enrolling myself in the course.

Yours Sincerely
Vipul/Apporva

Question. As a health conscious person, you have noticed an advertisement in a newspaper on yoga classes in your neighbourhood. Write a letter to the Organiser, Yoga for Public, R.K. Puram, New Delhi requesting him/her to send you information about the duration of the course and other relevant details. You are Shweta/Srikar of 15, R.K. Puram, New Delhi.
Answer.
15, R.K. Puram
New Delhi
26th December, 20XX
Organizer
Yoga for Public
R.K. Puram
New Delhi

Subject Enquiry regarding yoga course

Sir/Madam
This is with reference to your advertisement of Yoga classes in R.K. Puram. I would like to appreciate the efforts put by you for the benefit of people. Yoga is a very good exercise for all age groups. It helps to connect mind and body and helps to relax.
As a health conscious person myself, I practice yoga everyday. It makes me energetic and refreshed the whole day. I would like to join the yoga course at your institute and would like to have the following details
- Date of commencement of the course
- Duration of the course
- Timings of the classes
- Fee structure
- Any other relevant detail about the course
I would be thankful if you send the details as soon as possible.

Thanking you
Your sincerely
Shweta/Srikar

 

Objective Questions

Question. Which of the following comes first and is mentioned on the top left corner of a formal letter?
(a) Sender’s address
(b) Date
(c) Receiver’s address
(d) Both (b) and (c)
Answer. (a)

Question. Which of the following options mentions an appropriate concluding sentence in a letter of enquiry?
(a) Call the undersigned with any doubt
(b) Call the concerned authority if you have any doubt
(c) I hope to hear from you soon
(d) Please write a reply as soon as you get this letter
Answer. (c)

Directions - Answer any five out of the six questions given, with reference to the context below.

Question. You are Anshika, a student of class XII and resident of 56 D, Ring Road, ITO, New Delhi, and wants to be a choreographer. Write a letter to the director,National Institute of Choreography, Noida, seeking information about their course, admission procedure, eligibility criteria and other necessary details.

Question. Which of the following options mentions the receiver’s address?
(a) 56 D, Ring Road
ITO
New Delhi
(b) The Director
National Institute of Choreography
Sector 16, Noida
(c) 56 D, Ring Road, ITO
(d) National Institute of Choreography
Sector 16, Noida
Answer. (b)

Question. Pick the correct subject for the letter.
(a) Enquiry course in choreography
(b) A course in choreography
(c) Enquiry in choreography
(d) Enquiry regarding course in choreography
Answer. (d)

Question. Select the correct opening line for the letter.
(a) I came across your advertisement in The Times of India. I would like to know in detail about the course offered by your institute.
(b) I came across your advertisement dated 11 July 20XX. I would like to know in detail about the choreography course.
(c) I came across your advertisement in The Times of India dated 11 July 20XX. I would like to know in detail about the choreography course offered by your institute.
(d) I came across your advertisement in The Times of India dated 11 July 20XX. I would like to know in detail about all the courses offered by your institute.
Answer. (c)

Question. Complete the following to give your introduction and reason of enquiry about the course.
I am currently in XII class and preparing for my final exams. I am very much interested in dancing and (i) ................. . I am also given to understand that this institute is (ii) ................. so far as choreography is concerned and I would very much like to be part of it.

Question. (a) want it as a career
(b) as a career
(c) want to take it as a career
(d) want to take it
Answer. (c)

Question. (a) by far the best
(b) the best
(c) by and far the best
(d) by and large the best
Answer. (a)

Question. Choose the option that shows the correct list of information to be mentioned in the letter.
(a) - The department and programme faculty
- Funding opportunities
- Scholarships available
- Admission procedure
- Eligibility criteria
(b) - The department and programme faculty
- Admission procedure
- Eligibility criteria
(c) - Funding opportunities
- Scholarships available
- Hostel facilities
(d) - Funding opportunities
- Scholarships available
- Admission procedure
- Courses offered
Answer. (a)

Question. Choose the correct concluding line for the letter.
(a) Send me the brochure along with the enrolment form at the earliest so that I could register myself for the course.
(b) Kindly send me the brochure along with the enrolment form at the earliest so that I could register myself for the course.
(c) Kindly send me the brochure along with the enrolment form to get me registered for the course.
(d) Kindly send the brochure at the earliest so that I could register myself for the course.
Answer. (d)

Question. You are David/Ronny of 305, B–block, New Ashok Nagar, Delhi. You need an accommodation at a hotel in Shimla. Write a letter to the Manager of the hotel enquiring about booking an accommodation.
(i) Arrange the following to give format of the enquiry letter.
1. Receiver’s address    2. Subject
3. Sender’s address      4. Content
5. Salutation                 6. Complementary close
(a) 312546
(b) 625134
(c) 251436
(d) 165423
Answer. (a)

Question. Choose the correct subject for the letter.
(a) Enquiry about your hotel
(b) Accommodation at your hotel
(c) Accommodation needed
(d) Enquiry about the accommodation
Answer. (d)

Question. Choose the opening line for the letter.
(a) I have read a lot about your hotel on internet and ratings are also very good. Your hotel is famous for the excellent arrangements, the pick–ups, the food, etc.
(b) Your hotel is famous for the excellent arrangements, the pick–ups, the food, etc.
(c) I have read a lot about your hotel on internet and ratings are also very good.
(d) I have read a lot about your hotel on internet and the excellent arrangements, the pick–ups, the food, etc.
Answer. (a)

Question. Complete the following to give the travel details for the letter.
So, I am writing this letter to you as I am going to visit Shimla with my family next month, (i) ........... .
I need (ii) .............. for 6 days.

Question. (a) from 14 October 20XX to 21 October 20XX
(b) from 4 October 20XX to 15 October 20XX
(c) from 4 October 20XX to 8 October 20XX
(d) from 4 October 20XX to 10 October 20XX
Answer. (d)

Question. (a) one double bedrooms with attached bathrooms
(b) two double bedrooms with attached bathrooms
(c) two double bedrooms
(d) two attached bathrooms
Answer. (b)

Question. Choose the option which shows the correct list of information to be mentioned in the letter.
(a) - Availability of accommodation for 10 days
- Tariffs for the rooms
- Payment procedure
- Pick-up and drop facility from railway station
- Sight-seeing arrangements
- Other terms and conditions
(b) - Availability of accommodation for 6 days
- Tariffs for the rooms
- Payment procedure
- Pick-up and drop facility
- Sight-seeing arrangements
- Other terms and conditions
(c) - Availability of accommodation for 10 days
- Tariffs for the rooms
- Payment procedure
- Pick-up and drop facility from railway station
- Sight-seeing arrangements
- Other terms and conditions
(d) - Availability of accommodation for 10 days
- Tariffs for the rooms
- Payment procedure
Answer. (c)

Question. Choose the option that mentions the correct concluding line for the letter.
(1) On hearing from you, I shall remit you for advance booking and finalise my travel programme. Hope to hear from you soon-
(2) I want to hear from you soon so that I shall remit you for advance booking and finalise my travel programme.
(a) No to option (1) because of use of informal language
(b) Yes to option (1) because of use of polite tone
(c) Yes to option (2) because of use of authoritative tone
(d) No to option (2) because of use of formal language
Answer. (b)

 

Purpose of the letter:
To express one’s opinion on a wide range of issues
To express and share one’s observations and views in a public forum, for example a magazine or a newspaper

Language of the letter:
Formal language must be used
Repetition of ideas must be avoided
Sub paragraphs should be used in an organized way
Personal outlook must be included but biased language should be avoided
Word limit must be kept in mind

 

Format:

Placing Order Letter Class 10 English

Question. You are Satish/ Sonali, the Literary Captain, in charge of the school library.You have been asked to place an order for Children’s story books. Write a letter to M/s Book Depot, Ram Nagar, Bikaner placing an order for the books. Invent the necessary details.
Answer.
T.H.S.S School
Ram Nagar
Bikaner
14 June 2019
M/s Book Depot
Ram Nagar
Bikaner

Sub: Order for Children’s story

books Sir
We need no introduction as we are your regular customers. We would like to place an order for Children’s story books for our school library. We are providing a list of books We are in need of. Kindly deliver these books in their latest edition and in proper conditions. We would be pleased, if you could provide us suitable discount on these books. The list of books with their particulars is attached herewith.
Sl. No.   Name                            Author/Publisher            Copies required
1.      Arabian Nights                     Rupa & Co                          20
2        Panchatantra                      Children’s Book                   25
3        Stories for children              Society National Book       30
4       Fables                                 Trust                                       25
                                                   Jaina & Co

We hope timely delivery and maximum
discounts. Yours faithfully
Satish/Sonali, Literary Captain

Question. You are Ms. Monika Pundhir, the Sports Instructor in Army Public School, Agra. The Principal has asked you to place an order for buying necessary sports equipments required. You decide to place an order to M/s Sethi Sports, Jalandhar. Write a letter placing an order for the same in 100 – 150 words. 
Answer. 

Army Public School,
Agra
6th July, 20××
The Sales Manager
M/s Sethi Sports
Rainak Bazaar
Jalandhar

Subject : “Supply Of Sports Equipments For School”

Sir,
Through this letter of mine, our school wants to place a bulk order for the supply of sports equipments.
The list of particulars are as follows :
S.No.    Name of sports items      Quantity
1.         Hockey Sticks                       15
2.         Tennis Racquets                   20
3.         Cricket Kits                            20
4.         Tennis Balls                         10
5.         Wickets                                 6
We request you to give 15% discount on the purchase of the sports equipments and a further 10% discount that is usually granted to the institutional buyers. It goes without saying that you will have to bear the mail and other expenses involved in the dispatch and delivery of equipment.
Kindly ensure that all the items are in good condition and must reach us in proper condition by 15th July 20×× if our terms and conditions are acceptable to you. Please let us know the mode of payment as well.

Thanking you
Yours sincerely
Monika Pundhir
(Sports instructor). 

Question. Your school is planning to organize a musical competition next month on the occasion of World Music Day. You are Sunil Raj / Sarita Raj, the Activity incharge of Republic School, Dwarka, Delhi. You require certain musical instruments for the smooth running of the event. Write a letter to the Store Manager, M/s Sargam Instruments, Dwarka, Delhi placing order for the specific instruments required by you.
Answer.
Republic School
Dwarka
New Delhi
30 April 20××
The Store Manager
M/s Sargam Instruments
Dwarka
New Delhi
Subject: Order for musical instruments
Sir
Our school is going to organize a musical competition next month on the occasion of World Music Day. You are the biggest wholesale supplier of musical instruments in Delhi and offer the most competitive prices and prompt services. I wish to place an order for some musical instruments for the smooth running of the event.
The order is as follows:
S. No.   Instruments     Brand            Quantity
1.        Flute                Tanglewood      6
2.        Maracas           Roland             4 pairs
3.        Guitar              Ibanez             4
4.        Tabla               Novation          5
5.        Harmonium      Yamaha           3
6.        Tambourine      Squire             3

All the instruments should be packed properly and of the specific brand only. We expect 15% discount as admissible to all educational institutions. In case of any damage in transit, the goods will be returned at your cost. Payment would be made by cheque once the goods are received. We expect prompt delivery within a week.
Thank you
Yours faithfully
Sarita Raj
(Activity incharge)

Question. You are Sales Manager of DBM School, Gwalior. You need educational toys and play equipments for kindergarten students. Write a letter to the Manager, Kwality Toys, Kirti Nagar, Delhi in 100 – 120 words placing an order. You are Neeraj. 
Answer. 
DBM School
Gwalior
Feb 15, 20××
The Manager,
Kwality Toys,
Kirti Nagar,
New-Delhi - 82,
Subject : Placing Order

Sir,
With reference to the catalogue that you sent along with the latest price list, we would like to place an order for the following items :
Product          Code     Quantity
Baby slides      ab234      02
Stuffed toys     gh45        08
Along with this, kindly send some educational games and toys as well.Attached herewith is a draft of 25% advance payment. Rest of the payment will be made on delivery.Please note that we shall not be responsible for any damages during transportation.

Thanking you
Yours sincerely,
Neeraj.

Question. You are Nisha, the music-teacher of St. Joseph’s Convent School, Kanpur. You need some musical instruments for the school. Place an order in 100 – 120 words to the Sales Manager, Music Gallery, Civil Lines, Kanpur.
Answer. 
St. Joseph’s Convent School,
J.K. Puri
Kanpur
2nd April 20××
The Sales manager,
Music Gallery
Birhana Road
Kanpur,

Subject : Placing Order.

Sir,
Thank you for the catalogue you had sent along with the latest price list, After going through, we would like to place an order for the following items.
Product        Code    Quantity
Casio            2HIS       2
Tabla            ZMEG      2
Harmonium   FNET       2
We attach herewith a draft of 50% advance payment. The balance payment will be made on delivery. You are requested to send the items in bubble packing so that they do not get damaged. Please note that we shall not be responsible for any damages during transportation. We expect an early response from your end.

Thanking you
Yours sincerely
Nisha.

Question. You are the librarian of Delhi Public School, Meerut. Write a letter to Oxford University Press, Ghaziabad,placing an order for books. Mention at least 4 titles of the books to be supplied immediately. Address yourself as Kalpana, (Word limit 100 – 120 words) 
Answer. 
Delhi Public School,
Bye-Pass Road,
Meerut
2nd October, 20××
The Manager
M/s Oxford University Press
Civil Lines,
Ghaziabad.

Subject : “Supply of books for the School Library”

Sir,
Through this letter we wish to place a bulk order for the supply of books to our school library.The list of books with their particulars is attached herewith.
List of Books :
S.No.   Name of Books                    Authors or Publishers      Copies required
1.        History of India                       L. Prashad                             20
2.        Modern Trigonometry              Bansi Lal                              30
3.        Modern Algebra                      S.K. Sen                                25
4.        The New Atlas of the World      Frank Bros.                         30
5.        Wonders of India                    Bhisham                                 15
6.        India Wins Freedom                M.A.Q. Azad                          10
We shall not settle for less than 20% discount on the purchase of the books. Besides, we request you to give another 5% special discount that is usually granted to the institutional buyers. It goes without saying that you will have to bear the mail and other expenses involved in the dispatch and delivery of books.
The above books must reach us in proper condition and order not later than 25th November if our terms and conditions are acceptable to you.

Thanking you
Yours faithfully
Kalpana.

Question. You are Nalini, Hostel warden of ABC Matriculation School, Pune. Write a letter to the Sales Manager,Bharat Electronics and Domestic Appliances, Mumbai placing an order for a few fans, microwave ovens and geysers that you wish to purchase for the hostel. Also ask for the discount permissible on the purchase.
Answer. 
ABC Matriculation School,
Civil Lines,
Pune.
29 March, 20××

The Sales Manager
Bharat Electronics and
Domestic Appliances
Park Street
Mumbai.

Subject : “Placing an Order for Hostel”

Sir,
We are running an educational institute and we need the following items for our hostel urgently as the new school session is going to start from 1st April. I request you to quote your rates and terms of supply for the following items.
S.No.     Particulars               No. of Items
1.           Fans                              20
2.           Microwave Ovens         10
3.           Geysers                        25
If your rates and other terms and conditions suit us, we shall be pleased to place you the order. Therefore, kindly send the rates and the discount permissible on the gross purchase and also the terms of payment at the earliest.We hope to get an early response from your end.

Thanking you
Yours faithfully
Nalini
(Hostel Warden). 

Question. You are Vaibhavi Sinha, examination incharge, Goodway Public School, Aurobindo Road, Indore. You require 4 reams of white paper, 2 packets of carbon paper, one dozen registers, blue and red ball point pens (50 each). Place an order with Sunrise Stationery Mart, 12 Mall Road, Indore mentioning terms of payment, discount asked by you and delivery date.
Answer. 
Goodway Public School
Aurobindo Road, Indore
5th March, 20XX
Sunrise Stationery Mart
12 Mall Road, Indore

Subject Placing an order for Stationery

Sir/Ma’am
We would like to place a bulk order of stationery items for the academic session 2020-2021. The particulars of the products and the quantity to be supplied are given below.

S.No      Product                    Quantity
1.      White Paper                   4 reams
2.      Carbon Paper                 2 packets
3.      Registers                         1 dozen
4.      Blue Ballpoint pens         50 units
5.      Red Ballpoint Pens          50 units

Please send us fresh supplies by 4th July. Any delivery after that would be returned. Also, please send the bill at the time of delivery. As always, we will first check the supplies and then transfer the payment digitally.
We hope that we will get additional discount given that we are your regular customers.

Yours truly
Vaibhavi Sinha
Examination Incharge
Goodway Public School

Question. As the head of the music department of your school, write a letter to Mysore Music Associations, placing an order for some instruments such as flute, casio, sitar, harmonium, etc. You are Nandini/Namit of Army School, Safdarjung, Enclave, Delhi.
Answer.
Army School
Safdarjung Enclave
Delhi
12th April, 20XX
The Proprietor
Mysore Music Associations
Delhi

Subject Order for Musical Instruments

Sir/Ma’am
This is to inform you that our school’s management has decided to order music instruments from your company.The prices mentioned in your quotation no. 12/49/17/82
dated 8 April 20XX have been approved. The list of the instruments required is given below:

S.No.   Name of Instruments    Quantity
1.        Flutes                                 20
2.        Casio                                   5
3.        Sitar                                     3
4.        Harmonium                       5
5.        Drums                                2

Kindly ensure that the delivery is made within 15 days between 10 AM and 2 PM. We are sure that proper packing of the instruments will be taken care of. Any damage caused during transportation will be your responsibility.
The payment will be made only after the quality of the instruments has been checked and approved by the school management.
For any enquiry, feel free to contact the undersigned.

Yours sincerely
Nandini/Namit
(Head-Department of Music)
Mobile No. 97604XXXXX

Question. Write a letter to Lightways Sports, Amrapalli,Thane, placing an order for sports articles (minimum 4 items) to be supplied to your school,ABC Matriculation School, Civil Lines, Pune. Sign as Ravi/Raveena, Sports Secretary.
Answer.
ABC Matriculation School
Civil Lines,
Pune
11th August, 20XX
Lightways Sports
Amrapalli,
Thane

Subject Purchase Order for Sports Articles

Sir/Ma’am
This is to inform you that we require the following sports articles for our school’s sports room.
S.No.     Item Description     Brand    Quantity
1           Football with                Nivea       4
             bladder
2           Cricket bats                SVG          6
3           Cricket balls                SVG         6
4           Batting Gloves             SVG         8
             (pairs)

Please send these items at the price mentioned in your quotation no, 15A/23/17-18 dated 4 August 20XX. The delivery can be made to the school on any weekday between 8 AM and 2 PM.
Payment will be made after the consignment is received and checked by the school’s games department. Please ensure that the quality of products matches the standard of the samples shown. If defects are found in the goods, the whole consignment will be returned without any payment.

Yours sincerely
Ravi/Raveena
Sports Secretary

Question. You are Ambika/Mohit, Librarian, High Scope Public School, Hauz Khas, Delhi. Write a letter to Jindal Publishers, Pratap Vihar, Delhi to place an order for English to Hindi dictionaries, illustrated children’s encyclopedia, fiction books, etc. for your school library. Request them for a catalogue, discount offered, mode of payment and time taken for delivery.
Answer.
High Scope Public School
Hauz Khas
Delhi
23rd October, 20XX
Jindal Publishers
Pratap Vihar, Delhi

Subject Purchase Order for Books
Sir/Ma’am
This is with reference to our telephonic conversation on 15 October 20XX regarding an enquiry about certain books for school children. Based on your verbal quotation, we would like to place an order for the following books.
S. No.        Name                                        Quantity
1           English to Hindi Dictionary                    20
2           Illustrated Children’s Encyclopedia       25
3           Panchatantra                                         15
4           Nancy Drew : Compiled Mysteries        15
5           Arabian Nights                                       15

Please make sure that the latest editions of these books are delivered in proper condition. We will be pleased if you give us a suitable discount and send us a catalogue too. Also, let us know the mode of payment and time taken to deliver.

Your sincerely
Ambika/Mohit
Librarian

Question. You are Vidushi/Vishal, Hostel Warden, Zenith Public School, Kosi Kalan. Write a letter to the Sales Manager, Bharat Electricals and Domestic Appliances Limited, Delhi, placing an order for fans, microwaves ovens, geysers and tubelights that you wish to purchase for the hostel. Also ask for the discount permissible on the purchase.
Answer.
Zenith Public School
Kosi Kalan
11th March, 20XX
Sales Manager
Bharat Electricals and Domestic Appliances Limited
Delhi

Subject Purchase Order for Electrical Goods

Sir/Ma’am
This is to inform you that we are placing an order for the following electrical goods at the prices mentioned in your price list no. BE DA/43 dated 1 January 20XX. 

S. No.      Item                     Brand         Quantity
1.         Ceiling Fans 36''        Usha               10
2.         Table Fans 12''          Usha               10
3.         Microwave Ovens      Thompson      2
4.         Geysers 2.5 KW        Thompson      5
5.         Tubelight Fixtures      Philips           20 

Please deliver the goods to school hostel on any week day between 9 AM and 1 PM. We also request you to provide some discount on this purchase. Payment will be made after the consignment is received and checked by the Hostel Committee of the school.
If any defect is found in the products, the whole consignment will be returned without any payment.
If you have any query, feel free to contact the undersigned.

Yours sincerely
Vishal/Vidushi
(Hostel Warden)
(Mobile No 99680XXXXX) 

Question. You are Madan/ Shama, Purchasing Manager of Electra Trading Concern, North Avenue, New Delhi. Draft a suitable letter canceling the order you have placed with your supplier, Sales Manager, Proton Electronics, Airport Road, New Delhi, because of the unusual delay in the delivery of goods.
Answer.
Electra Trading Concern
North Avenue
New Delhi
5th February, 20XX
Sales Manager
Proton Electronics
Airport Road
New Delhi

Subject Cancellation of Order No: 01/33/04 dated 15

January 20XX
Sir/ Ma’am
We hope that you have received our order No. 01/33/04 dated 15th January 20XX for the supply of thirty Sony Televisions to be supplied to us on or before 1st February 20XX.
We regret to inform you that you have neither executed the order within the agreed date nor informed us of your inability to execute the order. We have to suffer much for the no delivery of Sony Television within the time. We have, thus, decided to cancel the order for your failure to execute the order in time as time was of prime importance in this respect.
We, therefore, request you to kindly treat our order as canceled. Please note that we shall refuse the goods, if delivered, because of the cancellation of the order.

Yours faithfully
Madan/ Shama
Purchasing Officer
Electra Trading Concern

Question. You are Priya/ Prem, Vice Principal of ABC School,Park Street, Bengaluru. You have ordered some textbooks from GenX Books Pvt Ltd., Bengaluru.
Write a letter to cancel the order since you no longer needed them.
Answer.
ABC School
Park Street
Bengaluru
23rd May, 20XX
Manager
GenX Books Pvt Ltd.
Bengaluru

Subject Cancellation of an order numbered 15246

Sir/ Ma’am
I amwriting this letter to informyou that I would like to cancel the order of 13 physics textbooks and 15 Social Science textbooks which was placed earlier this week. The order number is 15246. The school has decided to provide books by themselves, and hence we won’t need them.
Please send the refund amount to the account number given below. I am incredibly sorry for all the trouble and inconvenience caused. Kindly send me the confirmation for the cancellation of the order.
Bank Name – XYZ Bank, Park Street Branch
Account No. – 6532XXXXXX
Contact no. – 785XXXXXXX

Yours sincerely
Priya/Prem
Vice Principal
ABC School

Question. You are Vaibhav/Vaibhavi, Incharge, Readers Club of Alpha Public School, Ajmer. The club has been established recently which requires a number of books. Write a letter to the Manager (Marketing), National Book Trust, A-5, Green Park, New Delhi placing an order for some books for the Readers Club.
Answer.
Alpha Public School,
Ajmer
10th June 20XX
The Marketing Manager
National Book Trust
A-5, Green Park,
New Delhi

Subject Placing an order for books

Sir/Madam
I would like to place a bulk order for a number of books required for the Reading Club of Alpha Public School,Ajmer. The reading club has been recently established; therefore we require the following books :
 Title of the book                    Number of copies
Panchtantra (English)                            20
Panchtantra (Hindi)                               20
Children‘s Illustrated                             15
Encyclopedia
Nancy Drew: Compiled Mysteries        25
Arabian Nights                                     20
English to Hindi dictionary                  10
Please send us new copies of the above mentioned books by 16th June, 20XX. Any delivery after that would be returned back. Also, send the bill at the time of delivery. As always, we will first check the supplies and then transfer the payment digitally. We hope that we will get an additional discount since we are your regular customers.

Thanking you
Yours truly
Vaibhav/ Vaibhavi
Incharge,
Readers Club, Alpha School

 

Letter for Placing/Cancelling an Order

Objective Questions

Question. Which of the following comes after the Sender’s Address in a formal letter?
(a) Receiver’s Address
(b) Date
(c) Subject
(d) Salutation
Answer. (b)

Question. Which of the following is a proper complimentary close in letters for placing / cancelling an order?
(a) Yours faithfully
(b) Yours lovingly
(c) Yours sincerely
(d) With all my love and respect
Answer. (a)

Question. Which of the following gives the correct format of the Date in a formal letter of placement/cancellation of an order?
(a) Aug 20XX
(b) January 20th
(c) 14th November 20XX
(d) Both (a) and (c)
Answer. (c)

Directions - The letter given below is incomplete. Choose the correct options to complete the letter.
New Age Computer Shop
Ganesh Nagar
Delhi 1100xx
24th April, 20xx
The Incharge
Enfotech
Preet Vihar
Delhi 1100xx
Subject : .......(4).......
Sir / Madam
Please refer to your quotation dated 2nd April, 20xx along with item list. I am please to place an order for the following items as per terms and rates mentioned in the
quotations.
Needles to say that all the ordered items should reach us in good condition. Any damage during the transportation will be your responsibility

Name of the Items and         Ram       No. of Items
Brands   
Dell                                   8GB            50
HP                                    4GB            60
Lenovo                              4GB            30
Asus                                 8GB             20
The payment will be made on delivery as per the agreement.…(5)… the abovementioned products at the earliest.
Yours faithfully
Nidhi Das
Manager, New Age Computer

Question. (a) Cancelling an order for computers
(b) Placing on order for laptops
(c) Enquiry about laptops
(d) Send us the laptops mentioned below
Answer. (b)

Question. (a) I demand that you send me the
(b) I expect you to send me pictures of
(c) I request you to send me
(d) I implore you to send me details of
Answer. (c)

Directions - Answer the questions given, with reference to the context below.

Question. You are store–incharge in ABC Senior Secondary School, Kolkata. Write a letter to the Manager,Pioneer Traders & Co., Kolkata, placing an order of stationery articles for your school store. You are Naveen.

Question. Which of the following aspects are required to be mentioned in the letter by Naveen?
1. Details of order
2. Date on which letter is to be written
3. Expected date of reply
4. Expected date of delivery
5. Receiver’s home address
(a) 1, 2 and 5
(b) 2, 3 and 4
(c) 1, 2 and 4
(d) 3, 4 and 5
Answer. (c)

Question. Choose the correct subject for the letter.
(a) Supply of stationery articles
(b) Stationery articles
(c) Supply
(d) Supply our order
Answer. (a)

Question. Choose the correct opening line for the letter.
(a) Three days ago we had discussed about the different stationery articles at your store.
(b) This is in reference with our telephonic conversation about the different stationery articles at your store.
(c) This is with reference to our telephonic conversation three days ago wherein we had discussed about the different stationery articles at your store.
(d) This is to refer to your telephonic conversation three days ago.
Answer. (c)

Question. Choose the option that provides a suitable concluding portion for the letter.
(1) We would, therefore, request you to deliver the above articles latest by 10th June. The payment shall be done digitally after receiving the order.
(2) Deliver the above articles latest by 10th June. The order will be sent back after the said date. The payment shall be done digitally after receiving the order.
(a) No to option (1) because of use of informal language
(b) Yes to option (1) because of use of polite tone
(c) Yes to option (2) because of use of authoritative tone
(d) No to option (2) because of use of formal language
Answer. (b)

Question. Choose the correct complementary closing for the above letter.
(a) Yours faithfully
     Naveen
     Store–incharge
     ABC Senior Secondary School
     Kolkata
(b) Yours faithfully
     Naveen
     Kolkata
(c) Yours lovingly
     Naveen
     Store–incharge
(d) Yours obediently
     Naveen
     Store–incharge
     ABC Senior Secondary School
     Kolkata
Answer. (a)

Question. You are the librarian of Amla Public School. You had placed an order for textbooks with Dhanpati and Sons. Since the books did not arrive on time, you have decided to cancel the order. Write a letter to the Manager, Dhanpati and Sons, Chennai, cancelling the order.

Question. Which of the following aspects are required to be mentioned in the letter by the librarian?
1. Photocopy of the Invoice
2. Date on which letter is to be written
3. Expected date of reply
4. Expected date of delivery
5. Receiver’s address
(a) 1, 2 and 5
(b) 2, 3 and 4
(c) 1, 2, 4 and 5
(d) 3, 4 and 5
Answer. (c)

Question. Which of the following options is correct for Sender’s Address, Date and Receiver’s Address?
Answer in reference to the letter.
(a) Manager
     Dhanpati and Son
     Chennai
     15th September, 20XX
     Librarian
     Amla Public School
     Bangalore
(b) Amla Public School
     15th of September 20XX.
     Manager, Dhanpati and Sons
     Chennai
(c) Amla Public School
     Bangalore
     15th September, 20XX
     Manager
     Dhanpati and Sons
     Chennai
(d) Dhanpati and Sons Chennai
    September 15th, 20XX
    Librarian
    Amla Public School
    Bangalore
Answer. (c)

Question. Choose the correct subject for the letter.
(a) Supply of books
(b) Cancellation of order
(c) Supply
(d) Supply our order
Answer. (b)

Question. Choose the correct opening line for the letter.
(a) I hope that you are in possession of receipt of our order No. A/27/2/04 dated 20th December 20XX for the supply of 200 copies of MA Kalam’s Accounting, by 10th January 20XX.
(b) I hope that you are in possession of receipt of your order No. A/27/2/04 dated 20th December 20XX by 10th January 20XX.
(c) You are in possession of receipt of your order No. A/27/2/04 dated 20th December 20XX for the supply of 200 copies of MA Kalam’s Accounting.
(d) I think that you are in possession of receipt of our order No. A/27/2/04 dated 20th December 20XX for the supply of 200 copies of MA Kalam’s Accounting, by 10th January 20XX.
Answer. (a)

Question. Complete the following to give the reason for cancellation of the order.
I regret to inform you that the (i) .............. .We have no option but to cancel the order. We request you to (ii) ............... .

(i) (a) delivery was to be till 19 January
(b) delivery is made till 19 January
(c) delivery had not been made till 19th January
(d) delivery has not been made till 19th January
Answer. (d)

Question. (a) treat the cancelled order
(b) kindly treat the order
(c) kindly treat the order as cancelled
(d) order as cancelled
Answer. (c)

Question. Choose the correct concluding line of the letter.
(a) I expect a written confirmation of this cancellation from you and a full refund within 7 to 10 days.
(b) I expect a written confirmation of this cancellation from you and a full refund within 7 to 10 days. Please find enclosed a copy of the invoice.
(c) I expect full refund within 7 to 10 days.
(d) I expect a written confirmation of this cancellation.Please find enclosed a copy of invoice.
Answer. (b)

 

Letters are a very effective means of communication for keeping contact with friends and relatives, who live at a distance. They can be used to share most intimate thoughts and feelings, convey messages which we hesitate to utter on phone, to invite, remind, advice and appreciate or to complain. A letter can be more expressive, emotional and can be preserved for posterity.

Broadly speaking, there are two types of letters:
1. Personal letters (Informal letters)
2. Business/official letters (Formal Letters)

1. Personal/Informal Letters
In these letters we use an informal, intimate tone. They are written in a simple, easy to understand, and natural style, just as one talks to a friend or a relative.

 

Parts of an informal letter
1. Heading –It includes the sender’s address and is written at the top left hand corner of the letter.
2. Date –It appears directly below the address.
3. Salutation- It is the usual way of beginning the letter and is written just below the date.
4. Body – It forms the very soul of a letter – the message that it carries.
It usually makes use of three paragraphs but may be shorter or longer.
5. Complimentary close – It is a polite way of ending the letter. The expression used must match the salutation.
6. Signature – It is written just below ‘complimentary close’ and includes the sender’s name and / or signature.
* Organize your ideas before writing the letter.
* Assessment will be based on C.A.L.F. : Content, Accuracy, Layout, Fluency.